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AUT Scholarly Commons: Research Outputs

Making your research output available on Scholarly Commons

Scholarly Commons contains research outputs which meet the requirements for the PBRF evidence portfolio and which comply with the publisher’s permission policy with regard to open access and archiving.

The following three sections may help you deposit your research outputs to Scholarly Commons:

Deposit your research outputs 

Versions of your publications  

Types of research outputs

Deposit your research outputs

Add outputs manually

1. Login to Research Elements

2. Create a record for your article and select Save and Continue

3. On the Thank you page select Deposit to Scholarly Commons

4. On the next screen, you can click the SHERPA/RoMEO advice tab in the Deposit advice column to check which versions of your output you can deposit on Scholarly Commons.

5. In the Upload files column, click Browse to select your file and then Upload


 6. Select Deposit my Publication



Submit existing items / items brought in automatically

1. Login to Research Elements

2. Select a record which has been entered into Research Elements earlier or has been brought in automatically

3. In the Full text section select Deposit

4. On the next screen, you can click the SHERPA/RoMEO advice tab in the Deposit advice column to check which versions of your output you can deposit on Scholarly Commons.

5. In the Upload files column, click Browse to select your file and then Upload

 6. Select Deposit my Publication:


Your research output will not be made online automatically after the above steps. The Research Repository Administrator will check the publisher's archiving policy to ensure that the correct version is uploaded to Scholarly Commons.

  • The Research Repository Administrator may contact you to obtain versions of your publications which comply with the publishers' archiving policies.

Versions of your publication

Versions of your publications:


We strongly encourage you to save the pre-print and post-print versions of all of your research publications with appropriate filenames that facilitate identification of the required version. Note that you should not delete the post-print from your files on receipt of a proof copy of your article or a PDF supplied to you by the publisher. For advice on managing the various versions of your research publications, consult the Versions Toolkit.


We require a version which is copyright cleared for inclusion in an institutional repository. This will depend on the type of agreement the author has with the publisher. 
  • Some publishers allow the deposition of their published version in institutional repositories.
  • Post-print version is frequently permitted by publishers.
  • Some publishers allow use of their version after an embargo period and/or apply other restrictions.  
  • If neither of published version and post-print version is permitted by the publisher’s archiving policy, we will use the pre-print.
  • A relatively small number of publishers will not permit the deposit of any version in a repository.
Before releasing your publications on Scholarly Commons, the administrator will re-check the publisher's policies in the SHERPA RoMEO database and may contact publishers directly to request permission if a policy is unavailable or unclear.
Whichever version is used in Scholarly Commons, the item record will include a link to the final published version.

Types of Research outputs

Scholarly Commons may contain the following types of research outputs used for PBRF:

•  Artefact / Object / Craftwork
•  Authored Book
•  Awarded Research Masters Thesis
•  Chapter in a Book
•  Commissioned Report for External Body
•  Composition
•  Conference Contribution:

- an abstract published in a proceedings, book of abstracts or journal. 
- full conference paper
- conference paper in published or a published abstract in separate proceedings 
- poster presentation
- oral presentation
- keynote or plenary presentations

•  Confidential Report for External Body
•  Discussion/Working Paper
•  Design Output
•  Dramatic and Literary Texts
•  Edited Book
•  Exhibition / Curatorial Excercise
•  Film / Video
•  Intellectual Property (e.g. patent, trademark)
•  Journal Article
•  Literary translations, where these contain significant editorial work in the nature of research
•  Monograph
•  Oral Presentation
•  Performance 
•  Report - published, for the results of a research project
•  Scholarly Edition
•  Software
•  Technical Report
•  Thesis - a Doctoral thesis, a Master's thesis of 90 points or above
•  Working Paper

A conference abstract may be included in Scholarly Commons. However, we only accept conference abstracts which have gone through a peer-reviewed process. This type of abstracts is not the standard type of abstract submitted with a conference presentation. It is more common in certain disciplines, for example, medicine and geology. 

If an author loads a conference abstract only, the Repository Administrator will contact the author to verify that this is the only output from the conference presentation, i.e that there is no paper (published or unpublished), PPT, etc. This verification will be sought before the abstract is approved for Scholarly Commons.

You may upload your conference presentation (PowerPoint file), onto Scholarly Commons through Research Elements. In addition, please convert this file to PDF format and provide both formats in Scholarly Commons record with the same filename.