Click the links below to move to other topics in the FAQs.
• Curly brackets
• Delete a citation
• Add page number(s)
• In text citations shifted
• Omit author from in text citation
• Author initials or first names
• Cite a secondary source
• Select Matching Reference error
In your EndNote record:
Corporate author displaying as an individual author, for example:
In your EndNote record, add a comma at the end of the corporate author:
Ministry of Education,
Note: when the corporate author name contains one or more internal commas, replace the first of those commas with two commas, and omit the comma at the end:
School of Communication Studies,, AUT University
This is a consequence of the APA rule about authors with the same surname.
When the authors are different people
If a reference list includes publications by two or more different primary authors with the same surname, include the first author's initials (from each of the citations) in all in-text citations, even if the year of publication differs. For example:
Among studies, we review M. A. Light and Smith (2008) and I. Light (2006)....
(See Section 6.14 in the Publication Manual of the American Psychological Association, 6th edition)
When it is the same author
If you have several references by the same author, you might have them entered into your EndNote library with slight differences. If so, EndNote treats them as if they are actually different people and adds initials (or even given names) to the in text citations.
For example, if you have entered T. G. Robertson and Teresa G. Robertson in your EndNote Library, EndNote will interpret these as different individuals and the in text citations will appear incorrectly:
Early research indicated that there was a causal relationship (T. G. Robertson, 2004). However, further work (Teresa G. Robertson, 2010) demonstrated that these factors were not related.
Wherever you have more than one reference by the same author, copy and paste the author name from the first reference in EndNote into each subsequent reference to ensure they are identical. Avoids human error!
Also make sure there is not an extra space at the end of an entry in the author field or you may trigger the "authors with same surname" rule.
Author names with several parts to them, such as hyphens, de, van, etc
Enter each author name in EndNote in the inverted format, i.e. family name followed by comma then initial(s), for example:
R. Van Berk and W. de Graaf. should be entered as:
Van Berk, R.
de Graaf, W.
Note: if the family name is hyphenated, the author's name can be entered in either format, for example:
I do not want the author's name to be repeated in the in text citation as it is already used in the sentence
In the Word document:
The text will now appear as:
Walker (2000) compared reaction times....
Note: this does not alter the appearance of the reference list or any other occurrences of this in text citation elsewhere in the document.
Do the same to omit the year from an in text citation.
For more details, consult our Endnote user guides.
Some corporate authors are well-known by an abbreviation. For example IRD is a well-known abbreviation for Inland Revenue Department. APA 6th allows the use of the abbreviated form in each in text citation after the first one. The first in text citation should have the full corporate name followed by the abbreviation in square brackets and the date. Subsequent citations should be just the abbreviation and the date:
….as research indicates (Inland Revenue Department [IRD], 2007).
.…suggested by recent statistics (IRD, 2010).
In the EndNote library, always enter the full corporate author name in the author field. Remember to add a comma at the end of the name (see this FAQ).
In your Word document, for the first in text citation of this corporate author:
For subsequent in text citations: