Click the links below to move to other topics in the FAQs.
• Curly brackets
• Delete a citation
• Add page number(s)
• In text citations shifted
• Omit author from in text citation
• Author initials or first names
• Cite a secondary source
• Select Matching Reference error
Transferring references from a database to an EndNote library is called exporting or downloading. The method depends on the database that you have searched. Some are easier than others and a few are not compatible with EndNote at all. It is also possible from Library Search, from the AUT Library Catalogue and from Google Scholar.
For detailed instructions covering most of the databases that are compatible with EndNote, click the Export from Databases tab in this guide. Database instructions are grouped alphabetically.
Note: if your EndNote library is already open when you begin the export process, the references will be sent to that library. Otherwise, the EndNote program opens and then, depending on the setting of your EndNote preferences, either your most recently used library will open or you will be prompted to choose a library to open. The references will then be exported to the open library. To change this preference, click Edit > Preferences > Libraries.
I downloaded some search results from a database into my EndNote library but when I preview the references in the APA 6th style I can see mistakes.
When the references are downloaded into your EndNote library, you are advised to check each one carefully for accuracy and completeness. Some of the references in the source database may contain inappropriate capitalization of titles and/or sometimes there will be errors or omissions in the information transferred from the database results list. It is good practice to check the preview and, if necessary, edit your incoming references while you still have the database results list open in your Internet browser.
The most frequently occurring error is that journal article titles are downloaded into EndNote with headline style capitalization (each word begins with a capital/upper-case letter) rather than sentence style (only the first word of the title, first word after a colon and any proper nouns begin with a capital letter). You must edit these titles in EndNote to produce correct APA 6th reference list entries - do not assume EndNote will fix this for you! In our Export from Databases guide we provide tips about errors to watch out for with specific databases.
For more information, consult Section 6.2 on pages 7-9 of our Using EndNote X6 guides:
No, the article will not be automatically exported from the database to your EndNote library. The export (or download) process sends just the bibliographic data to your EndNote library and this usually includes:
• publication date
• publication details (e.g. journal title, volume, issue, pagination or publisher and location)
Other data that may also be exported:
• URL (but beware: this URL is often not stable and is unlikely to be useful in your reference)
If you also want the full text article to be added to your EndNote library, please see the FAQs about Attaching Files.
On my Mac OS X system, with either Internet Explorer or Safari as the browser, when I try to download references from databases they do not go to my EndNote library. Instead they end up in a file on my desktop.
There are known problems with using these browsers for direct export. We recommend you use the Firefox browser instead.
A few databases are not able to export directly to EndNote. Instead, selected references saved as a text file are imported into the EndNote library through an appropriate import filter.