Only a small number of journal publishers permit the use of the publisher-generated PDF in an open access repository such as Scholarly Commons. If you provide us with the pre-print or post-print and we find that we are permitted to use the publisher's PDF, we will use this version.
A list of the publishers who do permit the use of their version in a repository can be found here. Note that some publishers allow use of their version after an embargo period and/or apply other restrictions.
Some publishers stipulate that the publisher-generated PDF is the only version permissible for a repository. Many require that we add a link to the publisher's version which may be viewed by anyone who has access rights.
You retain any rights that you had prior to your research publications being added to the repository. We only require that you agree to a Deposit Licence which is an agreement between you and AUT University, allowing us to make the work available through the repository and to copy the item for preservation purposes. It is a LIMITED, NON-EXCLUSIVE agreement, meaning no copyright transfer occurs, and you retain all the rights you had before the item was deposited. The licence also asks you to confirm that you do indeed own the copyright on the item and have the right to deposit it in Scholarly Commons.
The Research Repository Administrators needs permission to store, copy and manipulate the files in the repository in order to ensure that they can be preserved and made available in the future. This licence is designed to give the Scholarly Commons staff the right to do this, and to confirm that you have the right to submit the material to the repository. The licence is non-exclusive; you retain all your rights as copyright owner.
Yes. Each item in Scholarly Commons has a URI (for example, http://hdl.handle.net/10292/576) which is a persistent unique identifier. You may wish to include these web addresses as links on your departmental or personal website, your CV or publications list.
No, these should be included in the repository of your previous institution.
We will retain your research outputs in Scholarly Commons.
Most researchers prefer to cite the final version as published in a journal, conference proceedings or book. The information displayed in Scholarly Commons includes the publication details of the final version to enable other authors to cite this.
If your thesis contains articles published in a peer review journal (Thesis presentation Pathway Two, see the Postgraduate Handbook), you need to ensure copyright clearance before depositing. If the copyright in the article is held by the journal publisher, the publisher will not necessarily allow the inclusion of the published version in an online open access thesis. The publisher may require you to include the post-print version instead. See the Research Outputs FAQ above for an explanation about versions, post-prints and pre-prints. Contact the Research Support Coordinator for advice about the copyright clearance of journal articles in your thesis.
The Research Repository Administrator will check your online deposit to ensure that the process has been successfully completed and the files are readable and will contact you via email if there are any issues that need to be resolved. The Administrator will then make it available for viewing on the Internet, without any password restrictions.
When you have successfully completed the deposit, you will receive a confirmation email from Scholarly Commons. The Research Repository Administrator will also send a confirmation email to the Graduate Research School.
Your thesis record on Scholarly Common will include a permanent link. You will also receive an email containing this stable URL. You may wish to include this URL in your CV or on a personal website.
Your thesis/dissertation/exegesis may have been completed prior to 2007 online deposit. Please contact the Research Repository Administrator to request a consent form so that we can make the full text of your work open access on Scholarly Commons.
This situation usually indicates that your work was completed prior to 2007 when deposit of the digital copy was not mandatory. We would be very pleased to receive the digital copy now and to make it available online, please deposit your thesis/dissertation/exegesis on Scholarly Commons.
Yes, you retain any rights of your thesis/dissertation/exegesis. We only require that you click on a Deposit Licence which is an agreement between you and AUT, allowing us to make the work available through the repository. It is a limited, non-exclusive agreement, meaning no copyright transfer occurs, and you retain all the rights you had before the item was deposited. The licence also asks you to confirm that you do indeed own the copyright on the item and have the right to deposit it in Scholarly Commons.
You grant to AUT University the non-exclusive right to:
Authors of theses, dissertations and exegeses included in Scholarly Commons may be contacted by "Print on Demand" (POD) publishers offering to publish their research as a book. While you own the copyright in your work and are therefore free to decide what to do with it, we advise that you consider these points before proceeding:
POD publishers work like this:
The economies of POD mean that it doesn't matter if there are only five customers in the world who are interested in a particular work, as long as those five are prepared to pay $80 apiece, i.e. there is very little economic risk.
POD is different to "vanity publishing" and "traditional publishing" in the following ways:
In addition to requesting a copy of their author-publisher agreement, here are some things you should try to ascertain before making a decision:
If you have received such a publishing offer and want advice on the terms of the author-publisher agreement you have been sent, contact AUT's Commercialisation Manager,Mitali Purohit, firstname.lastname@example.org.