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Depositing theses/dissertations into Tuwhera
What happens after I have completed the deposit of my digital copy?
- The Research Repository Administrator will check your online deposit to ensure that the process has been successfully completed and the files are readable and will contact you via email if there are any issues that need to be resolved. The Administrator will then make it available for viewing on the Internet, without any password restrictions.
Do I retain copyright to my thesis/dissertation/exegesis in Tuwhera?
- Yes, you retain any rights of your thesis/dissertation/exegesis. We only require that you click on a Deposit Licence which is an agreement between you and AUT, allowing us to make the work available through the repository. It is a limited, non-exclusive agreement, meaning no copyright transfer occurs, and you retain all the rights you had before the item was deposited. The licence also asks you to confirm that you do indeed own the copyright on the item and have the right to deposit it in Tuwhera.
What rights do I grant AUT University when I deposit my thesis/dissertation/exegesis?
- You grant to AUT University the non-exclusive right to: •reproduce, translate, and/or distribute your submission (including the metadata and abstract) worldwide, in any format or medium for non-commercial, academic purposes only. •translate the submission, without changing the content, to any medium or format, and keep more than one copy of your work for purposes of security, back up and preservation.
What should I do if a publisher contacts me with an offer to publish my thesis/dissertation as a book?
- Authors of theses, dissertations and exegeses included in Scholarly Commons may be contacted by "Print on Demand" (POD) publishers offering to publish their research as a book. While you own the copyright in your work and are therefore free to decide what to do with it, we advise that you consider these points before proceeding:
POD publishers work like this:
- Your research is already available, without cost or restriction, for other researchers and students around the world to read.
- You may be asked to sign away the copyright in your own work. Look at the terms and conditions very carefully and consider seeking legal advice before signing.
- Publishing in this way is very likely to harm your chances of publishing your research with a traditional and often more reputable publisher.
The economies of POD mean that it doesn't matter if there are only five customers in the world who are interested in a particular work, as long as those five are prepared to pay $80 apiece, i.e. there is very little economic risk. POD is different to "vanity publishing" and "traditional publishing" in the following ways:
- They acquire the rights to lots of works, such as theses.
- They format each work as a PDF, give it an ISBN, and list it on Amazon and other bookseller sites.
- They print a hard copy only when it is requested.
In addition to requesting a copy of their author-publisher agreement, here are some things you should try to ascertain before making a decision:
- Unlike vanity publishing, POD comes at no up-front cost to the author (in vanity publishing, the author bears the economic risk).
- Unlike traditional publishing, the author receives no advance on the publication (in traditional publishing, the publisher bears the economic risk).
- Unlike traditional publishing, the works are not vetted, peer reviewed or professionally edited.
- What is the quality of the printed books (jackets, binding, etc)?
- What is the royalty share you will receive? With POD, as with vanity publishing, you have very little certainty as to the number of books that will be sold.
- What will the publisher do to market/promote your thesis?
- Will people be able to obtain your thesis only through this publisher from now on? Will they require that your thesis be removed from Tuwhera? [Note: from 2007 onwards, it is mandatory that all AUT doctoral and masters theses and dissertations be deposited on Tuwhera unless permission for an embargo has been sought and approved by the Associate Dean (Postgraduate) of the appropriate faculty. Such approval should be sought before the work is submitted for examination.]