Course Resources @ AUT

To embed an additional list in Canvas:  

1.     Click the  icon in the top right of a Canvas module (eg. Week 1). A pop-up will appear.

2.     In the pop up, choose in the drop down

3.     Click  in the list of tools. A new pop-up will appear.

4.     In the new pop-up, click  next to the list you want (search for the list if necessary)

5.     Now click the  button. Move, rename, and publish the new list page as needed.

Please Note:

• If you want to embed a list from a past semester, ask for it to be rolled over to the current semester 
• If the wrong list has been embedded, remove the Canvas page and re-add the correct list from Step 1

Add yourself and any co-teachers as 'owners' of the list:     

1.   Click the Edit button in the top right, and select 'Assign list owner' in the drop down
2.   In the pop-up, search for and select your name and any co-teacher's names
3.   Click  (not save!) All owners will receive a notification.

Your list now displays all list owners at the top. Edit asynchronously to ensure edits are saved.

If you would like to ensure login-only access to your list, make it private:  

1.   Click the Edit button in the top right, and select 'Edit list details' in the drop down
2.   In the pop-up, change the 'Who can view' drop down to 'Only logged in users'
3.   Click  when you have finished.

Your list now displays a  label and students must login to view it.

If concurrent courses share the same list, tag additional course codes:    

1.   Click the Edit button in the top right, and select 'Hierarchy and student numbers'
2.   In the pop-up, search and select the additional course code(s)
3.   Click  when you have finished.

Your list now displays it is 'Linked to' both course codes in a dropdown.

If enrolment numbers have changed since last Semester:     

1.   Click the Edit button in the top right, and select 'Hierarchy and student numbers'
2.   In the pop-up, change the number in the box next to the course code
3.   Click  when you have finished. Librarians re-assess this number mid-Semester.

Your list now displays the number of students that Librarians are informed to resource for

To add a Section:   

•   Hover on your list and click  in the blue line. The blue line indicates where it will be added.

•   Name the section, add a description if necessary, then click Save. The section now appears in the  

•   More guidance on managing sections is available here

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To move a resource, section, or paragraph:                                          

•   Click the three dots button  to the right of the title, and select Cut
•   Hover on the list where you want to paste it, and click
  •   Arrange sections chronologically, and resources by level of importance
  •   To copy and paste a resource instead, see here

Assign Importance levels to all resources so:

• Students know which items to prioritise and can manage their time accordingly
• Librarians know which books will have high demand, and need more eBook access OR need to be Short Loan only

• Books are not moved to the Short Loan collection if an eBook is available to students

Student purchase              The item is prescribed reading            Hardcopy book will be made 2 hour Short Loan only

Essential                                The item is required reading               Hardcopy book will be made 3 day Short Loan only

Recommended                     The item is advised reading

Optional                                 The item is elective reading

To add, edit, or delete a 'Note for Student' or 'Note for Library':   

•   Click the three dots button  to the right of a resource and select 'Note for Students' or 'Note for Library'

• Please note: it is only possible to add ONE of each Note to a resource

Use Notes to guide and inform students: e.g.

•  How to access the resource . . . . . . . . . . . . . . . . . . . Download and read offline
•  Which pages or parts to focus on . . . . . . . . . . . . . . Chapter 1: Introduction (pp 1-14)
•  Why the resource has been selected . . . . . . . . . . . This resource is useful because....
•  What the learning intention is . . . . . . . . . . . . . . . . . Read this resource to learn about....
•  When they may be triggered . . . . . . . . . . . . . . . . . . Warning: This resource discusses....

Use Notes to guide and inform librarians: e.g.

• Make a print book Short Loan only  . . . . . . . . . . . Please place on 2-hour short loan
• Book edition preferences . . . . . . . . . . . . . . . . . . . . This edition has a case study that is not in newer editions
• Reasons for digitisations . . . . . . . . . . . . . . . . . . . . . A scan is needed because eBook access is too limited for in-class use

To delete a resource, section, or paragraph:  

•   Click the three dots button  to the right of the title

•   Select Delete at the bottom of the drop down

• Please note: There is NO undo button. See Restoring deletions for guidance

To check the usage of your list once the Time Period (?) turns green:    

1.   Click 'View & Export' in the top right, and open 'Analytics' in a new tab

2.   Click 'All time activity', then 'Choose a date range', to specify a time period

3.   Scroll down the list to see the number of student 'clicks', intentions, and notes

If resources are underutilised, consider:

• raising the Importances (?) of key resources so students are informed to prioritise them
• editing 'Note for Students' to clarify which parts of resources to focus on and what the learning intention is
• deleting resources -- Less is more! Ensure the ratio of resources to study hours is proportionate and feasible

To add a paragraph:

•   Hover on your list and click  in the blue line. The blue line indicates where it will be added.

•   Type your message, use the formatting options as needed, then click

Use a paragraph at the top of the list to explain: eg.

•  There are no assigned resources...
•  Intentions regarding the list design...
•  Expectations around engagement...
•  Prompts for information literacy...
•  Available tools and list functions that support study...

Please use Sections not paragraphs to organise lists by week or topics

To see the changes or edits made each time your list was published:

1.   Click 'View & Export' in the top right, and select 'Recent changes' 
2.   Scroll to see the list of changes that have been made to items and/or sections
3.   Click the three dots button next to each record to see specific details

• Note: 'Null' items are paragraphs
• Note:  It is not recorded which user made the changes

After you have clicked Publish, Librarians review your list for:

• 'Notes for Library'                                     comments regarding the resource are actioned if appropriate (e.g. Short Loan)

• books to be purchased                         eBooks or print copies are purchased if available (usually 1 copy per 50 students)

• books with new editions                       eBooks or print copies are purchased and added to your list (usually 1 copy per 50 students)

• books to move to Short Loan                  print books marked as Student Purchase or Essential are moved if there is no eBook

You will receive an email notification when the review has been completed. 

To track the review history of your list:

1.   Click 'Edit' in the top right, and select 'Review history' in the drop down
2.   A pop-up will appear listing all the past reviews including:

• who requested the review and when
• who started the review and when
• who completed the view and when

To see the Student View of your list:

• Click 'View & Export' in the top right of the list

• Select 'As Student' in the drop down

• Click 'Exit Student View' when you're finished

Note: The 'View as Student' Canvas button does not apply to lists → lists have a separate button as they are a separate system inside Canvas

To display sections of your lists in Canvas modules:    (click  to watch steps)

1.     Click the  icon in the top right of the Canvas module you want to add a list section to

2.     In the pop-up, choose in the drop down

3.     Click  in the list of tools. A new pop-up will appear.

4.     In the new pop-up, click  next to the list you want to display a section of

5.     In the next pop-up, click  next to the section of the list you want to display

6.     Now click the  button. Move, rename, and publish the new list page as needed.

You can use this function to stagger the release of your list. After adding the sections to modules, disable the Course Resources tab in your course navigation menu. Note: after doing so, you will need to edit your list outside of Canvas: Request list access outside Canvas