Course Resources @ AUT

There are limits on how much of a Book or Journal can be copied for each course each Semester

These copying limits are stipulated by AUT's 'Universities Licence' from Copyright Licencing New Zealand.

Books                         One full chapter can be copied     OR    up to 10% of the total page count

Journal Issues          One journal article per issue         OR    Two articles per issue if about the same subject

Note: If you need more parts of an Essential resource scanned for your course beyond these limits:

• Contact the Copyright Advisor via ServiceNow who may seek permission to scan more pages at additional cost to AUT

Note: Books that are Outside Copyright, or Out of Print and unable to be sourced, can be exempted from these limits:

• Contact the Copyright Advisor via ServiceNow who will seek permission from CLNZ to scan more pages

A digitisation request will be rejected if:

• there is an existing, accessible, and legal eCopy available that can be linked to instead
  • if online access is too limited for in-class use, submit a Course Resources form via ServiceNow

• it exceeds the copying limits for your course
  • if the item is an Essential resource, contact the Copyright Advisor via ServiceNow about exceeding the limit

A digitisation is only accessible for the duration of the course it has been requested for:

• Digitisations are rolled over by Librarians  → if a digitisation link is missing from a list, re-request the digitisation

• Access to a digitisation activates in the week before teaching begins, and expires in the week after exams end

• To re-use the same digitisation on different Course Resources lists → request a new digitisation on each list

At least two business days before the scan is needed:

1.   Click the three dots button to the right of the book  and select 'Request digitisation' in the drop down
2.   In the pop-up form, ensure the Resource type is 'Book' and 'This is a full chapter' is UNTICKED
3.   Add the page numbers
4.   Click Next. Enter a Needed by date. This will inform the Library how urgent your request is.
5.   Click Submit. Please wait until a 'successful submission' message appears.
   •   If you have a personal hardcopy available for scanning, inform Librarians at high.demand@aut.ac.nz
   •   If you already have a PDF scan of the resource, email it to Librarians at high.demand@aut.ac.nz

At least two business days before the scan is needed:

1.   Click the three dots button to the right of the book  and select 'Request digitisation' in the drop down
2.   In the pop-up form, ensure the Resource type is 'Book' and 'This is a full chapter' is UNTICKED
3.   Add the page numbers → click 'Add page range' to enter the different sets of pages to be scanned 
4.   Click Next. Enter a Needed by date. This will inform the Library how urgent your request is.
5.   Click Submit. Please wait until a 'successful submission' message appears.
   •   If you have a personal hardcopy available for scanning, inform Librarians at high.demand@aut.ac.nz
   •   If you already have a PDF scan of the resource, email it to Librarians at high.demand@aut.ac.nz

At least two business days before the scan is needed:

1.   Click the three dots button to the right of the journal article  and select 'Request digitisation' in the drop down
2.   In the pop-up form, ensure the Resource type is 'Journal article' and the details are correct
3.   Click Next. Enter a Needed by date. This will inform the Library how urgent your request is.
4.   Click Submit. Please wait until a 'successful submission' message appears.
   •   If you have a personal hardcopy available for scanning, inform Librarians at high.demand@aut.ac.nz
   •   If you already have a PDF scan of the resource, email it to Librarians at high.demand@aut.ac.nz

Copy the video:

• Open the video you would like to copy in Google Chrome, and login to Panopto in another tab
• In Panopto, click '+ Create' and select 'Panopto Capture - Record in browser'
• Click 'Screens and Apps', select the video tab, click the box “Share system audio” in the bottom left, then click Share
• Click 'Audio', remove/deselect any microphones that are enabled
• Click the Red record button to begin recording. Click 'Ok' on the pop-up notifying that no microphone is selected
• When the countdown ends, start the video in the first tab. Check the line below the screen capture is reacting to sound
• Leave the recording running until the video has finished, then click the Red record button again to stop recording

Submit a Course Resources form via ServiceNow if you require help with these steps.

Store the video: 

• Click the box with the Date and Time of the recording to rename it appropriately
• Click the box-with-arrow button 'View in folder' to the right of 'My Folder'
• Click 'Add folder' and name it your Course Code eg. TASP123
• Hover over the video you have created and click 'Settings'
• Click 'Edit' next to 'Folder' at the top and select the new course folder you created, click Save

Edit the video:

• Hover over the video in the folder and click 'Edit'   
• To edit out the beginning/end of the recording, drag the black sliders from the start/end on the timeline
• Check your edits by ticking 'Preview cuts during playback' and clicking the play button
• Click 'Apply' in the top right to save your changes

Share the video:

• Click 'Settings' in the top right of the View of the video in Panopto
• Click 'Share' in the menu on the left side of the pop-up
• Click 'Change' under 'Who can access this video'. Select 'Anyone at your org who has the link'. Click 'Copy Link'
• Go to your list, find the bookmark of the resource, click the three dots button and select Edit
• Add a Web Address field and paste the copied link (or replace any existing list) and click Save