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Course Resources @ AUT

A comprehensive how-to guide for Course Resources Lists

About Digitisations

 

A digitisation is a photocopy of part of a print Book or Journal:

 

The book or journal can be from AUT's print collection, another library's print collection, or a personal hardcopy

  • for 'digitisations' of online videos, scroll down to the Screenrights section below
  • for 'digitisations' of AUT Library DVDs, contact the Copyright Advisor via ServiceNow
 

There are limits on how much of a Book or Journal issue can be photocopied for each course each Semester (see tab above)

  • 1 full chapter per book, or up to 10% of the total page count 
  • 1 articles per journal issue, or 2 articles if on the same subject
 

A digitisation must be requested at least TWO BUSINESS DAYS before it is required (earlier during O-Week)

  • You will be sent an email notification when the scan has been linked to your list, or if your request is rejected.
  • The  button will appear to the right of the scanned item on your list. The link expires when the course ends.
 

 

There are limits on how much of a Book or Journal can be photocopied per course each Semester

 

These copying limits are stipulated by AUT's 'Universities Licence' from Copyright Licencing New Zealand.

 

Books                         One full chapter can be copied     OR    up to 10% of the total page count

Journal Issues          One journal article per issue         OR    Two articles per issue if about the same subject

 

Note: If you need more parts of an Essential resource photocopied for your course beyond these limits:

 

Note: Books that are Outside Copyright, or Out of Print and unable to be sourced, can be exempted from these limits:

 

 

A digitisation request will be rejected if:

 
  • there is an existing, accessible, and legal eCopy available that can be linked to instead
    • if online access is too limited for in-class use, submit a Course Resources form to ask for an exception
 
  • it exceeds the copying limits for your course
    • if the item is an Essential resource, contact the Copyright Advisor about extending the copying limit
 

 

A digitisation is only accessible for the duration of the course it has been requested for:

 
  • Digitisations are rolled over by Librarians   if a digitisation link is missing from a list, re-request the digitisation
  • Access to a digitisation activates in the week before teaching begins, and expires in the week after exams end
  • To re-use the same digitisation on different Course Resources lists → request a new digitisation on each list
 

Request a Digitisation

 

At least two business days before the scan is needed:

 
  1.   Click the three dots button to the right of the book  and select 'Request digitisation' in the drop down
  2.   In the pop-up form, ensure the Resource type is 'Book' and 'This is a full chapter' is ticked
  3.   Add the title of the chapter and the page numbers
  4.   Click Next. Enter a Needed by date. This will inform Librarians how urgent your request is.
  5.   Click Submit. Please wait until a 'successful submission' message appears.
 
  •   If you have a personal hardcopy available for scanning, inform Librarians at high.demand@aut.ac.nz
  •   If you already have a PDF scan of the resource, email it to Librarians at high.demand@aut.ac.nz
  •   If your request is rejected for exceeding the copying limit, but online access is Essential, contact the Copyright Advisor
 

 

At least two business days before the scan is needed:

 
  1.   Click the three dots button to the right of the book  and select 'Request digitisation' in the drop down
  2.   In the pop-up form, ensure the Resource type is 'Book' and 'This is a full chapter' is UNTICKED
  3.   Add the page numbers. (you can request up to 10% of the book)
  4.   Click Next. Enter a Needed by date. This will inform Librarians how urgent your request is.
  5.   Click Submit. Please wait until a 'successful submission' message appears.
 
  •   If you have a personal hardcopy available for scanning, inform Librarians at high.demand@aut.ac.nz
  •   If you already have a PDF scan of the resource, email it to Librarians at high.demand@aut.ac.nz
  •   If your request is rejected for exceeding the copying limit, but online access is Essential, contact the Copyright Advisor
 

 

At least two business days before the scan is needed:

 
  1.   Click the three dots button to the right of the book  and select 'Request digitisation' in the drop down
  2.   In the pop-up form, ensure the Resource type is 'Book' and 'This is a full chapter' is UNTICKED
  3.   Add the page numbers → click 'Add page range' to add further sets of pages (you can request up to 10% of the book)
  4.   Click Next. Enter a Needed by date. This will inform Librarians how urgent your request is.
  5.   Click Submit. Please wait until a 'successful submission' message appears.
 
  •   If you have a personal hardcopy available for scanning, inform Librarians at high.demand@aut.ac.nz
  •   If you already have a PDF scan of the resource, email it to Librarians at high.demand@aut.ac.nz
  •   If your request is rejected for exceeding the copying limit, but online access is Essential, contact the Copyright Advisor
 

 

At least two business days before the scan is needed:

 
  1.   Click the three dots button to the right of the journal article  and select 'Request digitisation' in the drop down
  2.   In the pop-up form, ensure the Resource type is 'Journal article' and the details are correct
  3.   Click Next. Enter a Needed by date. This will inform Librarians how urgent your request is.
  4.   Click Submit. Please wait until a 'successful submission' message appears.
 
  •   If you have a personal hardcopy available for scanning, inform Librarians at high.demand@aut.ac.nz
  •   If you already have a PDF scan of the resource, email it to Librarians at high.demand@aut.ac.nz
 

Screenrights

 

If students are unable to view videos assigned as Course Resources due to:

  • their geographic location
  • login requirements
  • paywalls or subscriptions
  • the video only being available to view for a limited time
 

Videos can be copied, stored, and shared under AUT's pre-paid educational Screenrights Licence:

  • any programme legally broadcast on any channel or platform in New Zealand
    • e.g. movies, documentaries, Maori language programs, news/current affairs, podcasts etc.
      • free to air content (e.g. TVNZ, Three, Prime)
      • subscription/paid content (e.g. Netflix, Neon, Disney+)
      • internet/online content (e.g. YouTube, iHeart)
 

Note: Please contact the Copyright Advisor via ServiceNow for advice on making copies of radio programmes from the internet.

 

Using Panopto:

  1.   Screen capture the video playing on your device
  2.   Change the sharing access of the video recording to 'anyone at your org who has the link'
  3.   Add the video recording to your Course Resources list