When new references are added to your library, EndNote does not automatically check for duplication. Duplicate references within your EndNote library are a potential source of confusion and errors. It is recommended that you delete any duplicates regularly.
Note: Occasionally EndNote Find Duplicates does not identify all duplicates. It is recommended that you should regularly sort your references by Title to spot any additional duplicates that missed by the Find Duplicates function.
The Groups feature enables you to organise references by research topic, chapter or assignment etc.
Note: The selected references will be removed from the Group, they will not be deleted from the library. However, deleting a reference from All References will delete it permanently from All references and from any group it has been added to, but will be in the Trash folder until permanently delete from there.
Note: Deleting a group does not delete references from your All References folder.
If you have many groups in your Library, you can organise groups by themes or topics using the Group Set function.
EndNote provides two search options: Quick Search and Advanced Search
This is the default search option for a quick simple search. Search terms entered here will search all the fields in the records. Any references with words that match the search terms will be retrieved.
This search option enables searching on particular fields or terms, or combinations of both.
Note: You can use Search to find references you have tagged in the Notes or Keywords fields, to retrieve references that relate to a particular project or topic.
A Smart Group is a saved EndNote search that automatically adds records (new or currently in your library) that match the parameters of the search, to a smart group.
A Smart Group starts with an EndNote search and is identified with a cog symbol: or in EndNote 21, this symbol:
We strongly recommend maintaining a single EndNote library that stores all your references. However, if you are doing some research that requires documenting the research process (eg. a systematic review), then having a second library to keep the research separate is needed.
There is an easy process to merge different EndNote libraries.
The references in the secondary library will now appear in your main EndNote library.
The references in the secondary library will now appear in your main EndNote library.
You can share your library content with other people.
Note: Please be aware of that sharing the full text of articles, book chapters and other materials from the AUT Library's subscription databases may breach copyright and license agreements.
These are the main ways of sharing:
You can create a compressed copy of either your complete library, or of individual Groups, and send the compressed library file to another person. They can then uncompress the library which will create a new secondary library containing the content you wish them to have.
You must create an EndNote Online account first before sharing your Library or groups.