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EndNote for PC

A comprehensive guide to the reference management software EndNote.

Saving & backup options

Using your own computer

  • Save your EndNote library to the computer hard drive‚Äč. This creates a .enl file of references and .Data file containing other information and saved pdfs
  • Both are essential, do not delete the .Data file

  • It is good to create an EndNote folder specially to keep your EndNote files
  • Always backup your EndNote library after use
  • Once you have got your EndNote library set up you can consider creating an EndNote Online account

Backup your EndNote library

  • You can create a backup (a compressed Library) which can be:
    • Emailed to yourself
    • Saved to a USB stick
    • Uploaded to the cloud, e.g., Dropbox, Google Drive
  • You can also sign up with EndNote Online and sync your library with your EndNote Online library as another back up option

How to open a compressed library on your computer:

  • If you receive a compressed library by an email, or saved a compressed library in a USB stick or the cloud, do not open the library from these locations as it is likely to corrupt your file 
  • Instead copy the compressed .enlx file and save it to your computer hard drive where you would like to save your EndNote library, click the file to unzip the compressed library.

Using EndNote with multiple computers

  • You can use the compressed library option for working with multiple computers  
  • You may backup your references to your EndNote Online and download your library to another computer
  • You can use a portable hard drive (NOT a flash drive!) and use it with multiple computers

Compress an EndNote library

  • This is the best way to backup an EndNote library. It compresses .enl and .Data files into a single zipped file with an .enlx extension
  • This compressed file is easy to save to a USB stick and other external drives

Compress and backup

  • Open your library
  • Select File > Compressed Library (.enlx)

  • Choose from the options, click Next

  • Choose a location and save the file
  • The default will be a .enlx version with the same name that you can change or modify, e.g., by adding a date when the backup was made or a version number

  • The compressed .enlx file is a good way to safely transfer both your .enl and .Data folders to another computer on a memory stick or by email attachment
  • If you need to use your backup, double-click the compressed .enlx library and it will unzip to produce the library .enl and .Data folders